Abstract guidelines 2014

How should I be involved in the program?

Do you want to stimulate interest and discussion around your work or ideas?

Then consider proposing a synopsis talk with accompanying poster. We are looking for abstracts that will lend themselves well to building thematic blocks and panels that will include an interactive Q&A discussion with the audience and presenters. These challenging presentations are not for the faint-hearted, but offer some of the most rewarding opportunities to spark discussion and interest in your topic.

Do you have a completed project or case study with considerable detail and complexity?

Then an extended oral presentation might be best for you. Typically, oral presentations will be complete stories with clear outcomes and conclusions. They should be placed in a broad adaptation context and aimed at being of general interest beyond the immediate subject area.

Do you have a highly specialised topic or are you at an early stage of work and looking for feedback?

Then a poster will be a good format for you. Posters allow presenters to focus on the delivery of succinct, attention grabbing information in a visual format and the accompanying social events allow one-on-one discussion of your work with other delegates.
Please consider the most appropriate format for your paper, remembering that posters and synopsis talks can be very powerful tools for communication and capturing an audience. We expect these to be a very strong feature of this year’s program.

Is your work of interest to this meeting?

The conference is built around topics related to climate change adaptation and impacts. Note this is not necessarily a suitable forum for information on mitigation efforts and abstracts focussed solely on these issues have been rejected in the past.
We very strongly encourage presentations from practitioners, policymakers and decision makers from private and government backgrounds to present papers on their plans, activities and experiences of managing the challenge of climate change adaptation. For researchers, we would encourage consideration of partnering with stakeholders to make your presentation.


Abstract selection criteria

The Scientific Committee seeks to accommodate the preferred presentation type for all delegates. Our experience of previous conferences is that demand for extended oral presentations (15 min) generally exceeds the program space limitations. All abstracts will be reviewed by panels of reviewers. The committee will make recommendations on the presentation type appropriate for your abstract and in order to build a diverse and interesting program. For example, some delegates who request oral presentations will be given the option of presenting a synopsis talk + poster in order to create balance in a session. We do not expect to exceed the limitation on space for posters or synopsis talks.

 The criteria used to assess abstracts may include:

– a demonstrable fit to the presentation type preferred (above);
– clear statements regarding (i) the motivation of the study/project/issue; (ii) the results/findings; (iii) conclusions/implications;
– research merit, originality and interest;
– significance to an applied adaptation audience;
– complementarity to the session theme to ensure the program is diverse and topical.


Conference session themes and symposia

Authors of abstracts for all presentation types are required to categorise their abstract by one of the following themes:


1. Planning for Adaptation in Natural Resource Management

2. Business as usual? Productivity and prosperity in a changed climate

3. Climate adaptation and emergency management

4. Communicating climate science and adaptation: building support for action

5. The role of tools and knowledge in adaptation, and developing the adaptation community of practice

6. The governance, policy and regulation of adaptation

7. Economics to support adaptation decision-making

8. Case studies of adaptation in action

9. Cities and infrastructure

10. Adapting coastal management

11. Building resilience of communities and community services

12. Human health implications and initiatives

13. Adapting water resource management

14. Food for thought: Food security in a changing world

15. Resilient Ecosystems

16. Other

This categorisation will assist the Program Organisers to group related presentations and build complimentary sessions. Note due to timetabling constraints, we may need to change the session you are to present in if your abstract is accepted.

The session categories relate to both cross-sectoral challenges of climate adaptation aimed at bringing together a diversity of sectors, researchers and stakeholders; as well as more sector specific sessions. The sessions are draft only and the final program will be built around the demand from abstracts (i.e. more abstracts from a particular theme will result in larger sessions) and strong themes that arise from submitted abstracts.


Abstract submission

When submitting an abstract you will be required to provide the following information:
– Abstract title: a brief, interesting and explicit description of the presentation (<15 words)
– Suggested theme (refer to list above)
– Name and address of corresponding author
– Identification where the presentation is given by a student who wishes to be considered for the student prize
– Preferred presentation type (oral presentation, speed talk+poster, poster)
– Authors’ names
– Presenting author
– Authors’ affiliations
– Abstract (max. length 250 words)
– Acknowledgement that at least one author will register and pay to attend the Conference

Early submission of abstracts is recommended. A last minute rush has been known to crash the system, so submit your abstract well before the closing date in order to avoid frustration.


Abstract notification

Notification letters will be dispatched by the 20th June 2014.


Presentation style

Synopsis talks + Posters (5 minutes: 4 minute talk + 1 minute changeover)

The short duration of synopsis talks makes them an exciting challenge to deliver but they are often very rewarding for audiences. Typically, they are a short vignette of key findings or key methods for projects or of on-ground actions or plans. There can be a maximum of three supporting slides plus one title slide to accompany the talk. Sessions will be built around complimentary presentations and structured into panel sessions or Q&A sessions to allow in depth discussion.

Presenting in these sessions provides a learning opportunity for those people who wish to present key information to decision makers in a short, sharp fashion. Audiences will be large and information will be accessible to all conference attendees.

Each synopsis talk session will be followed by a dedicated poster session where presenters will be available for further discussion.

Although short and sharp, synopsis talks offer the best opportunity to ensure maximum exposure of your work.


Extended oral presentations (15 minutes: 12 minute talk + 3 minute questions)

Typically, oral presentations will be complete stories or largely finished research projects, with clear outcomes and conclusions. They should be placed in a broad adaptation context and aimed at being of general interest beyond the immediate subject area. These will generally be in concurrent sessions and will have focussed, self-selected audiences.

The longer format of these presentations present the challenge of building a talk that maintains audience interest from start to finish. Ensure you prepare a presentation that quickly gets to your core results, activities or message; avoid extended literature or theoretical background to your work (this can lose audience attention very rapidly) and consider a succinct “take home message” that you want the audience to walk away remembering from your talk.


Delegates may select to present a poster on its own. This format is very suitable for those with projects with a more specialised interest or at an early stage of project development. They also enable presenters to focus on delivery of succinct, attention grabbing information in a visual format.

Posters will be on display for the duration of the conference and provide opportunities for relaxed discussion throughout the entire conference. There will be two dedicated poster sessions, each of 1.5 hours duration. Presenters of synopsis talk sessions will be asked to attend their poster at the session falling on the same day as their presentation. This will minimise crowding in front of the posters, maximise opportunities for discussion with presenters, and also allow poster presenters to view other posters. Audiences will be large and information will be accessible to all conference attendees.

Your poster should be no bigger than A0 size (841mm X 1189mm), and can be presented in either landscape or portrait style.
On arrival at the Conference you will be directed to your session’s poster area where you will be able to attach your poster.  Our poster boards are Velcro compatible (use the hook side of the Velcro only), 2.4m wide by 1.2m tall. Each poster board will have 2 posters attached to each side.